Minutes of the 18th Annual General Meeting of the Association held on Saturday 23th of July, 2011 in Avanca, Portugal
1. Opening comments from the IAMS President
The opening comments from the IAMS President were presented verbally and approved by the assembly after a short discussion.
2. To ascertain membership present or by proxy and to receive apologies for absence
The following 21 members were present themselves (individual members), by representatives (corporate members) or by proxy :
Irma ATTME DE CEBALLOS pr. M.J. FACEIRA
Genilton Josè VIEIRA pr. M.J. FACEIRA
Mylada BALOUNOVA pr. D. CLEVERLY
Pablo ROSENBLATT pr. A. GRIFFINI
Zhao ZHIZHEN pr. J. T. GOLDSCHMEDING
CERIMES (H. Lievre) pr. A. GRIFFINI
Alexis MARTINET pr. A. GRIFFINI
Annick DEMEULE pr. A. GRIFFINI
Foulie FONTINI LEANDRI pr. M.J. FACEIRA
Umberto DE GIOVANNI pr. A.GRIFFINI
ENEA (A. Griffini) A. GRIFFINI
Marina FORTUNA pr. A.GRIFFINI
Pasquale TUCCI pr. A. GRIFFINI
ASECIC (R.S. Verdasco) pr. A. GRIFFINI
Gerardo OJEDA CASTANEDA pr. A. GRIFFINI
Maria Joao FACEIRA M.J. FACEIRA
Jan Tijmen GOLDSCHMEDING J. T. GOLDSCHMEDING
A.D. Vrije Universteit pr. J. T. GOLDSCHMEDING
BUFVC (M. Weston) pr. D. CLEVERLY
St. George University of London (D.Cleverly) D. CLEVERLY
Michael CLARK pr. D. CLEVERLY
As there were not sufficient voting members present to form a quorum for an Annual General Assembly Meeting, an Extraordinary Meeting of the General Assembly was opened.
2. Apologies for absence
Apologies for absence were received from M. Balounova (Czech Republic), Z.Zhizhen (P.R. China), M. Clark, M. Weston (UK), U. di Giovanni, P. Tucci (Italy), P. Rosenblatt (Chile), H. Lievre, A. Martinet, A. Demeule (France), R. Sanchez Verdasco, G. Ojeda Castaneda (Spain), I. Attme de Ceballos (Ar), F. Fontini Leandri (Gr), K. Van Damme (B), G.J. Vieira (BR)
Some of these members had given proxy votes to members present.
3. To receive and approve the minutes of 17th Annual General Meeting held in La Habana, Cuba on 28th of November 2009
The Minutes were approved unanimously as a true record of the seventeenth Annual General Meeting.
4. To receive the Honorary Secretary's Report
The Secretary refer on the discussion had during the Board Meeting had in Madrid the 13th of May 2011.
The Board discussed the state of the Association and observed that the increasing average age of the members, and that there are no requests for new members.
The activity of the Association is limited to the participation of some Board Members in Film festivals, lectures and meetings especially to make the IAMS Award.
Also the fact that we are registered in France makes the Association subject to French law, meaning that every year we have to deposit the Minutes of the General Assembly at the “Prefecture”.
In the past we discussed the possibility of having a more “simple” form of Association, not subject to the law of a specific country and without bureaucratic obligations.
A form of “free” Association of members of different countries was suggested.
A first possibility is to liquidate the Association with the actual Constitution, and simultaneously form a new Association with a new Constitution and new Governing Bodies that inherit all the Assets of the previous Association (Art. 13 of the Constitution).
A second possibility is to strongly adapt the current IAMS Constitution to satisfy the needs of simplicity expressed above.
The General Assembly discuss the two possibilities, and states that it is practically impossible to do eny solution without refer to laws of one of the countryes of European Union, because there is no way to realize a “European Association” not based on nationals laws.
An analysis of all the European Laws governing Associations, finds that the rules are similar in all different countries, therefore is better to leave the Association registered in France as it is today.
The Assembly decides to strongly adapt the current IAMS Constitution, and a small Commission composed by the President and J.T. Goldshmeding is charged to realize the assignment.
5. To receive the Honorary Treasurer's Report for 2010 - 2011.
The Treasurer Hervè Lievre, before his resignation, had send the statements of the finances of the Organisation that was composed in march 2011 by two bank accounts.
The “Cash” account was of 1436,39 Euros and the “Saving Account” was of 13.394,84 Euros for a total of 14.831,23 Euros (march 2011).
The new treasurer Rogelio Sanchez Verdasco is replacing Hervé Lievre in charge.
Tha Assembly finds that the statements of the finances looks very healthy.
6. To approve a special resolution to set subscription rates for the year 2011
Non Profit-Making Organisations € 250,00
Individuals € 50,00
WHAMF members € 25,00The General Assembly passed the resolution unanimously.
7. To receive and approve the new applications for membership.
A Griffini and J.T. Goldschmeding propose and the assembly approuves unanimously the new application for membership of Marcella Giulia LORENZI of the University of Cosenza in Italy.
8. To discuss proposals for IAMS Congress 2012
The Board decide to celebrate the 20th anniversary of IAMS in Saragoza with a “event” on Saturday the 21th of April 2012.
A special care must be made because the 23th of April celebrates St. George, the patron saint of the city.
The “event” can be the organization of a Conference, of some Projections and of the Concert “Pequena Serenata Astronomica” for a public of students.
The General Assembly decides that the Association will pay the Hotel costs (2 nights) and the food for all the Members that will be present at the Celebration.
9. Any other business
It is decided that next IAMS Board Meeting will be held in Paris on Friday the 20th of January 2012.
There was no further business to discuss the President closed the meeting at 12.30 hours.